Dental Office Manager

Permanent Dental Receptionist / Front Desk Job

Phoenix, AZ

Job Description

POSITION SUMMARY

The Office Manager plays a pivotal role in overseeing daily office operations and administrative functions, ensuring adherence to standards and fostering a workplace culture. With a diverse range of responsibilities, including inventory and facilities management, this role requires a keen eye for detail and strong organizational skills.

ABOUT

Our Dental office is a caring, team-oriented private practice dedicated to providing exceptional patient care. We pride ourselves on being a digital and paperless operation, utilizing the latest technologies to make our work efficient and effective. We are passionate about creating a supportive environment where our team members can grow, reach their full potential, and get paid what they’re worth.

JOB DUTIES

• Optimize inventory management processes to efficiently meet organizational needs while maintaining and adhering to the General Corporate budget.
• Ensure office environments and procedures comply with all relevant health, regulatory, & OSHA regulations and oversee adherence at all office locations.
• Assist in opening/renovating office spaces by supporting facilities management, construction projects, and implementing administrative best practices.
• Oversee office facilities, including maintenance, repairs, and security, to ensure a safe and functional work environment.
• Maintain confidentiality throughout interdepartmental projects or initiatives.
• Streamline the onboarding & offboarding process through collaboration with the HR and IT team
• Build and maintain positive relationships with vendors, service providers, and property management teams at all office locations to ensure administrative success
• Cover at the front desk as needed and ensure Main Line has ongoing coverage at all times during hours of operations.

KEY COMPETENCIES

• Demonstrate detail-orientedness in order to identify discrepancies in the budget and collaborate with Accounting as needed.
• Strong analytical and problem-solving skills, with the ability to identify issues, develop solutions, and implement effective resolutions.
• Collaborate with HR to enforce compliance to policies and safety regulations.
• Strategically identify cost-saving opportunities in budget and inventory management.
• Execute administrative tasks & one-off projects with precision and attention to detail.
• Ensure proactive communication in order to keep all team members informed about important updates, changes in procedures, and reminders.
• Advanced technical competencies in order to successfully create spreadsheets, trackers, proposals, and maintain proper project management.

EDUCATION AND EXPERIENCE

• Bachelor's degree in Business Administration or a related field required
• At least 3 years work experience in a similar office or customer service role
• Must possess a valid/active driver’s license and a functioning vehicle

PHYSICAL REQUIREMENTS

Prolonged periods of sitting

Job Type: Full-time

Pay: Up to $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Customer service: 3 years (Required)
• Office management: 2 years (Required)

Ability to Relocate:

• Phoenix, AZ: Relocate before starting work (Required)